ORAL PRESENTATION GUIDELINE

Duration of presentations and structure of sessions:

• Oral presentations: 15 min
• Q/A up to 5 min after each presentation or 20 min. discussion in the end of the session

It is up to the moderator to decide on the structure of the session: to allow the Q/A after each presenter or to hold it until after the last presenter and have the discussion with all speakers at the end of the session instead.

Technical room set up:

• projector with a screen
• laptop computer with Microsoft Office
• tabletop microphone on the podium (in major rooms only)
• HDMI Connection to the projector

Presentation preperation:

Most likely you will have a visual support for your presentation such as a power point. You have several options to bring your presentation onto the screen:

1. Browser-based presentations (recommended): Each room is equipped with a laptop. In case you have a browser-based presentation (e.g. google presentations), you can log in into your account via the web browser on the laptop and start your browser-based presentation from your account. We recommend this type of presentation since you can change your presentation until minutes before you present. Furthermore, you can start it without any external help (make sure that you know your log in data and that you are familiar with your log in process).
2. Connect your own device: All rooms offer an HDMI-connection to the projector. You can bring your own laptop and connect it. If you want to be on the safe side, bring your own HDMI cable. However, we can provide HDMI cables on request. The same is true for dongles for Mac.
3. Wireless presentation via Airmedia: Download the app "Airmedia" (Crestron) from the google playstore or app store. On the screens in the presentation rooms, you will find an IP address and a code displayed when no device is connected to the interface. Type this IP address in a web browser on the device you want to present with (could be anything, e.g., Smartphone, Laptop, Tablet) and enter the code. Your device will now be mirrored on the screen. Note, that you might experience problems with audio (e.g., when you embed a video in your powerpoint presentation) with this method.
4. You can send your presentation to us via Email and we will upload it to the conferences Teams-account. This Teams-account can be accessed from the laptops in the session rooms and presentations can be started from there. Please make sure to send us your presentation by tuesday, 11.3.25 the latest! Please send your presentation to: [[email protected]]

   To ensure a smooth and correct allocation of the presentations to the specific session rooms, please use the following Email title "Presentation upload: ID "title of your presentation”. ID refers to the ID numb er of your presentation. For "title of your presentation”, please use the same title that you have used for the submission of your abstract.

Important: To ensure the security of our IT-insfrastructure, it will not be possible to put personal USB-sticks into the universities' laptops in the session rooms.

During the conference:

• PowerPoint presentation will be opened by the volunteers.
• If you have questions before your presentation, please contact the volunteers or technician in the room.

Chair:

Each session will be chaired. The chair will introduce the speakers and initiate discussion. The chair will ask the presenters to strictly respect the timing.

Language:

Your presentation must be given in English. Remember that most participants do not have English as their mother language, therefore please speak clearly and slowly.

Tips for making effective PowerPoint presentations:

• Use the slide master feature to create a consistent and simple design template. It is fine to vary the content presentation (i.e. bulleted list, 2-column text, text & image), but be consistent with other elements such as font, colours, and background.
• Simplify and limit the number of words on each screen. Use key phrases and include only essential information.
• Limit punctuation and avoid putting words in all capital letters. Empty space on the slide will enhance readability.
• Use contrasting colours for text and background. Dark text on a light background is best. Patterned backgrounds can reduce readability of text.
• Avoid the use of flashy transitions such as text fly-ins. These features may seem impressive at first, but are distracting and get old quickly.
• Overuse of special effects such as animation and sounds may make your presentation „cutesy" and could negatively impact your credibility.
• Use good quality images that reinforce and complement your message. Ensure that your images maintain their impact and resolution when projected on a larger screen.
• If you use builds, have content appear on the screen in a consistent, simple manner; from the top or left is best. Only „build" screens when necessary to make your point because they can slow down your presentation.
• Limit the number of slides. Presenters who constantly „flip" to the next slide are likely to lose their audience. A good rule of thumb is one slide per minute.
• Learn to navigate your presentation in a non-linear fashion. PowerPoint allows the presenter to jump ahead or back without having to page through all the interim slides.
• Know how to and practice moving forward AND backward within your presentation. Audiences often ask to see the previous screen again.
• If possible, view your slides on the screen you will be using for your presentation. Make sure they are readable from the back row seats. Text and graphics should be large enough to read, but not so large as to appear „loud."
• Have a plan B in the event of technical difficulties. Remember that transparencies and handouts will not show animation or other special effects.